How to Create Insightful Dashboards in Microsoft Power BI

WELCOME TO SOLUTIONS SQUAD!

We understand that your focus is to drive business growth and stay ahead of the competition. That’s why our Expertly Managed IT services are curated to streamline your operations, help secure your business, and ensure your technology scales with your ambition. We bring a proactive approach to IT management, offering tailored solutions that keep you connected and protected. With services ranging from real-time monitoring to cutting-edge cybersecurity and disaster recovery planning, we’re here to empower your strategic decisions with our Virtual CIO and co-managed IT support. We stand by a security-first ethos, reinforced by our dedicated helpdesk, ensuring clear assistance in plain English, anytime you need it. We are your partner in building a resilient, efficient, and innovative IT infrastructure, freeing you to focus on what you do best: running your business.

Empower Your Business with Expert IT Support

Unlock efficiency and secure your digital assets with our Expertly Managed IT services—where peace of mind meets innovation.

Data visualization is a powerful tool for communicating complex data. It presents it in a simple, easily understandable format. But it is not enough to simply create a graph or chart and call it a day. To truly make use of information, it is important to create insightful reports. Reports that effectively communicate the story behind the data.

Insightful reports help decision-makers understand key trends and patterns. As well as identify areas of opportunity and make informed decisions. If analytics graphs and bar charts are only telling part of the story, it can lead people to wrong decisions.

Creating holistic and insightful reports requires the use of several data points. One tool that enables this is Microsoft Power BI.

What Is Microsoft Power BI?

Microsoft Power BI is a business intelligence tool. It allows you to connect many data sources to one dashboard. Using Power BI, you can easily model and visualize data holistically.

The platform has over 500 different data connectors. These connectors can tap into sources such as Salesforce, Excel, Azure, and more. Users can leverage pre-built report templates to save time in creating data-rich reporting. Teams can also collaborate and share dashboards virtually.

Microsoft Power BI
Image is from Microsoft

Tips for Designing Great Data Visualization Reports

Getting started in Microsoft Power BI entails:

  • Signing up for the software
  • Connecting your data sources
  • Using its tools to create report visualizations

But creating great reports goes beyond that. Below, we’ll go through several tips and best practices for getting the most out of your Power BI output.

Consider Your Audience

You should design reporting dashboards with the end user in mind. What is it that this audience wants to see? Are they looking for bottom-line sales numbers? Or do they want to cover insights that can help target productivity gaps?

The use of clear and concise language and effective visualizations are important. These help to highlight the key takeaways from the data. Customize reports to the audience’s level of technical expertise and business goals.

Don’t Overcomplicate Things

Many times, less is more. If you find that your dashboard looks crowded, you may be adding too many reports. The more you add, the more difficult it is to read the takeaways from the data.

Remove all but the most essential reports. Look for ways to include different data sets in a single report, such as using stacked bar charts. Dashboards should show important data at a glance, so do your best to avoid the need to scroll.

Try Out Different Chart Types

Experiment with presenting your data in different ways. Flip between bar, pie, and other types of charts to find the one that tells the story the best. When building a new dashboard for your organization, get some input. Ask those who will review the reports which chart type works best for them.

Get to Know Power Query

Power Query is a data preparation engine. It can save you a lot of time in developing insightful reports. This engine is used in Microsoft tools like Power BI and Excel.

Take time to learn how to leverage this tool for help with:

  • Connecting a wide range of data sources to the dashboard
  • Previewing data queries
  • Building intuitive queries over many data sources
  • Defining data size, variety, and velocity

Build Maps with Hints to Bing

Bing and Power BI integrate, allowing you to leverage default map coordinates. Use best practices to leverage the mapping power of Bing to improve your geo-coding.

For example, if you want to plot cities on a map, name your columns after the geographic designation. This helps Bing identify exactly what you’re looking for.

Tell People What They Are Looking At

A typical comment heard often when presenting executives with a new report is, “What am I looking at?” Tell your audience what the data means by using features like tooltips and text boxes to add context.

Just one or two sentences can save someone 5-10 minutes of trying to figure out why you gave them this report. That context can get them to a decision faster. It also helps avoid any confusion or misunderstandings about the data.

Use Emphasis Tricks

People usually read left to right and from top to bottom. So put your most important chart at the top, left corner. Follow, with the next most important reports.

If you have specific numbers that need to stand out, increase the font size or bold the text. This ensures that your audience understands the key takeaways.

Use can also use colors to emphasize things like a “High, Mid, Low.” For example, a low level of accidents could be green, a mid-level in yellow, and a high colored red. This provides more visual context to the data.

Need Help with Power Bi or Other Microsoft Products?

We can help you get started or improve your use of Microsoft 365, Power BI, and more. Give us a call today to schedule a chat about leveraging this powerful platform.


Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

Don’t miss out on all the benefits – subscribe now and take your business to the next level!

  • Get exclusive access to expert insights and tips for leveraging technology to grow your business.
  • Stay up to date on the latest tech trends and advancements that can help you stay ahead of the competition.
  • Join a network of business leaders who are committed to using technology to drive success and innovation.
  • Receive personalized support and guidance from our team of IT experts.
  • Enjoy a more streamlined and secure digital experience with our insider tips and tricks.
it help and support davie, fl managed it services

IT Help and Support in Davie, Florida

IT Help and Support in Davie, Florida Have you ever wondered how your business can stay ahead in the tech-driven world without breaking a sweat? Imagine having a partner right in your corner, focused on ensuring your technology operates as…
Free A typewriter with the word deepfake on it Stock Photo

Beware of Deepfakes! Learn How to Spot the Different Types

Have you ever seen a video of your favorite celebrity saying something outrageous? Then later, you find out it was completely fabricated? Or perhaps you’ve received an urgent email seemingly from your boss. But something felt off.Welcome to the world…
empowering hialeah small businesses with it helpdesk services

Empowering Hialeah Small Businesses with IT Helpdesk Services

Hey there, Hialeah entrepreneurs! Are you tired of tech troubles slowing down your business? It’s time to consider a small business IT helpdesk. Let’s explore why this could be a game-changer for your company. Empowering Hialeah Small Businesses with IT…
Free smart home house technology vector

10 Most Common Smart Home Issues (and How to Fix Them)

Back when you were a kid, living in a “smart home” probably sounded futuristic. Something out of Back to the Future II or The Jetsons. Well, we don’t yet have flying cars, but we do have video telephones as well…
network security your digital shield in coral gables

Network Security: Your Digital Shield in Coral Gables

Hey there, Coral Gables business owners! In today’s digital landscape, the security of your network is more crucial than ever. Let’s dive into the importance of network security and how a Managed IT Services provider like Solutions Squad can be…
closeup photo of turned-on blue and white laptop computer

What Is Microsoft Security Copilot? Should You Use It?

It can be challenging to keep up with the ever-evolving cyber threat landscape. Companies need to process large amounts of data. As well as respond to incidents quickly and effectively. Managing an organization’s security posture is complex.That’s where Microsoft Security…